US. REMOTE. Salary Range:$65,000.00 – $74,500.00 Annually
JOB SUMMARY
Reporting to the Senior Director in the Project Management Office, the Project Manager works closely
with Content/Creative Managers, the Business Office, and clients to lead project teams in organizing,
planning, scheduling, tracking, and delivering projects from start to finish.
PRINCIPAL DUTIES AND RESPONSIBILITIES FOR THIS POSITION
The Project Manager ensures the timely development and transmission of all project deliverables
according to the cost, quality, technical, and schedule expectations of the client, and with accurate
tracking, careful attention to file management, and adherence to Aptara process, workflow, and best
practices.
Project Management Responsibilities
● Collaborate with internal and external teams to define and control project scope
● Develop, monitor, and execute workflows and schedules
● Work with the Business Office to ensure accurate and timely financial tracking, billing, and
reporting
● Identify risk, analyze root cause and develop remediation plans for project execution and
financial performance
● Collaborate with Content and Creative Managers to:
o on-board subcontractors
o create resource contracts & invoicing plans
o review, process, and track invoices
● Manage internal and external expectations through timely and accurate tracking, reporting, and
communications
● Ensure successful transmission of project deliverables to clients and between internal teams;
including completing file transfers/transmittals and sending assignment communications
● Provide excellent customer service by effectively managing client expectations and delivering
quality projects on-time and on-budget
Process Adherence & Improvement
● Execute projects with established best practices and protocol
● Suggest improvements to project management standards and best practices
● Seek ways to improve project efficiencies, processes, and communication protocols
Collaborative Participation
● Demonstrate willingness to work within the PMO and across Publishing Services to assist with all
areas of project execution when needed
Aptara is an Equal Opportunity, Affirmative Action Employer. 12/29/2023
● Work across teams and functional areas to join the one-Aptara culture
MEASURE(S) OR INDICATORS OF EFFECTIVENESS
Performance in this position will most often be measured or evaluated by:
● Successful support and execution of project workflow, schedules, and tracking.
● Proactive communication of relevant project performance information and ability to
problem-solve threats to project delivery.
● Collaborative working relationships with colleagues and staff demonstrated by feedback and
willingness to work together on future projects.
● Client satisfaction with the quality of work delivered.
● Manager comfort level to assign new projects and satisfaction with ability to follow instructions,
ask questions, adapt, and learn.
QUALIFICATIONS
Skills / Knowledge / Education:
● Critical Thinking Skills
o Ability to evaluate a production path with technical, schedule, and production
considerations.
o Ability to anticipate potential problems and issues about a project and suggest viable
workarounds.
o Ability to quickly analyze a problem and recommend actions based on sound judgment
and common sense.
● Communication Skills
o Ability to create and maintain documentation that communicates the various production
stages of a project.
o Ability to convey thoughts, ideas, concepts, commitments, etc. to team members in
writing and verbally.
● Interpersonal Skills
o Ability to maintain positive working relationships with clients and Aptara personnel at all
levels.
o Ability to exhibit a high energy level and positive attitude while working under stressful
conditions and tense situations.
● Flexibility and Adaptability
o Ability to coordinate several projects simultaneously, maintaining quality and schedules
on all.
o Ability to learn new technologies.
● Technical Skills/Knowledge
o Solid MS Word/Excel/PPT (or equivalent) skills.
o Ability to read and use project schedules (Smartsheets, MS Project, etc).
o Basic knowledge of digital development, print production, and desktop publishing
desired.
● B.A. or B.S. degree preferred
CULTURAL COMMITMENT
The following items reflect critical components of the Aptara culture and are expected of everyone at
Aptara.
TEAM MEMBER RESPONSIBILITIES
● Works effectively with others; looks for and takes advantage of opportunities to help others.
● Shares knowledge and information willingly and openly.
● Is more passionate about the solution than the problem.
Aptara is an Equal Opportunity, Affirmative Action Employer. 12/29/2023
● Actively supports the spirit of teamwork, including participation in Aptara improvement-related
programs.
PERSONAL RESPONSIBILITIES
● Acts for the greater good of Aptara.
● Leads by positive example.
● Cares about the quality of work and pays attention to detail.
● Takes personal responsibility for achieving objectives.
● Demonstrates commitment to personal growth and learning and applies knowledge in a variety
of situations.
● Treats others with respect: values differences and honors the perception of others.
● Demonstrates flexibility and willingness to perform above and beyond expectations to achieve
objectives.
● Displays initiative in seeking new work when time is available.
● Effectively manages time and priorities.
BUSINESS RESPONSIBILITIES
● Provides clients—internal and external—the highest level of customer service.
● Demonstrates fiscal responsibility: recognizes the financial implications and opportunities of
every decision.
● Understands the expectations of clients—internal and external—and what impact they have on
the work to be done.
● Is aware of what Aptara or the team has been contracted to do and operates within that scope,
raising an alert when discrepancies are observed.
● Identifies opportunities to simplify processes, reduce costs, and improve productivity.
● Identifies and communicates potential business opportunities for Aptara.
COMMUNICATION RESPONSIBILITIES
● Willingly communicates and exchanges knowledge and information to assure that mutual
expectations are understood.
● Actively listens to others.
● Exhibits respect for others at all times when communicating internally or externally.
