Dovetail Impact Foundation is looking for an Operations Associate to strengthen and support
our operational effectiveness, quality, and cohesion across the Foundation.
The Opportunity:
Dovetail fuels extraordinary organizations serving people in extreme poverty. We support
highly effective interventions in the far reaches of the world that tackle the challenges of
poverty with integrity, ingenuity, and scale. More information is available here.
Our role is to steward the resources entrusted to us by partnering with and serving those
doing the hard, daily work of leading a nonprot or social enterprise that profoundly
impacts others. We cannot do our work without these partners, and our approach is one of
humility and honor in walking alongside these partners. We are high-touch funders, aiming
to work closely with our portfolio organizations to be as helpful as possible, providing the
capital, capacity, and care necessary for them to thrive. We are a small, entrepreneurial team
with the energy and expectations of a larger, high-functioning organization. We work fast
and anticipate excellence because the people we serve deserve our very best.
Job Summary
The Operations Associate will support the team in ensuring high-level operational
effectiveness, quality, and cohesion across the organization. Key areas of responsibility will
include direct support of the President and COO, Dovetail’s grants administration, and
Acceleration Program delivery.
This role is made for you if you:
● are an integrity-driven professional with sound ethical judgment and discretion who
handles sensitive information and projects with the utmost care and condentiality.
● are exible and self-directed with an ownership mindset. Your exibility,
steadiness, and sense of humor will help you get things done in our entrepreneurial
environment and keep multiple balls in the air simultaneously. You see your work
through to completion and know how to move others forward and drive alignment.
● organized with superb project management skills and exceptional attention to
detail, and can manage multiple concurrent discussions with external stakeholders.
● fun with a love of learning, collaborating, and working smart and hard to effect
change. You’re open to new projects and professional opportunities and get excited
by the discovery process.
● high EQ and love working with a team and unlocking opportunities for team
ourishing.
Key Result Areas: The Operations Associate will deliver the following key results:
1. Executive Support: Work closely with and support the President, CFO, and COO in
delivering compliant, secure, and efcient grants administration (additional details
below) and operational support for strategic initiatives, internal and external events
and coordination, and cohesive communications and reporting.
2. Compliant, Secure, and Efcient Grants Administration:
● Accurate Data Management: Ensure all grant-related data, including grant
approvals and grant disbursement, are recorded, updated, and reconciled
accurately within the grants management system, in line with Foundation
policies.
● Secure and Purpose-aligned Grant Disbursements: Ensure that grants are
aligned to their approved purposes and disbursed accurately through securely
veried banking and disbursement instructions. An essential part of this result
area will be the timely management of the Equivalency Determination process
for partners.
● Reporting: Provide timely reporting to support compliance, nancial reporting,
and knowledge & learning management.
● Process Efciency: Identify opportunities to improve the grants administration
process, including streamlining workows and automating routine tasks.
● Grantee Guidance: Provide support and guidance to grantees in navigating our
grants administration process and platform.
● Training: Deliver training for Foundation teammates on topics such as internal
processes and systems related to grants management.
3. Acceleration Portfolio Administrative Support: Work closely with the Acceleration
Portfolio Manager to coordinate program events and activities, including training
workshops, cohort community activities and gatherings, consultant planning meetings,
and other program-related activities.
Travel:
● Expect 1-2 international trips per year with periodic travel within the US.
Qualications:
● 10+ years of delivering high-trust executive-level support
● Prior grants management experience exposure is preferred
●
● Demonstrated project management experience with high capacity to drive multiple
projects simultaneously, with immediate and long-term deadlines.
● Demonstrated experience and skill with data analysis and information synthesis, often
with imperfect or incomplete information.
● Cross-cultural uency.
● Excellent, proactive executive-level written and verbal communication skills.
● The ideal candidate is an “inbox zero” person.
● Excellent computer skills, including Google Suite (Google Docs, Sheets, etc.), Excel,
Powerpoint, Zoom, and Salesforce.
● Be a person of faith; Dovetail Impact Foundation is a non-sectarian Christian
foundation that invests time, treasure, and talent in organizations that promote
human ourishing regardless of race, religion, creed, or any other status. Our full-time
team members draw strength and unity from a common commitment to the teachings
of Jesus Christ. Accordingly, the foundation asks applicants seeking to join us to:
● Identify as a follower of Jesus, afrming the beliefs put forth in the Apostles
and Nicene Creeds;
● Be animated by the call to ‘‘Love the Lord your God with all your heart and
with all your soul and with all your mind.’ This is the rst and greatest
commandment and the second is like it: ‘Love your neighbor as yourself.’”
(Matthew 22:37, 39)
● Demonstrate their participation in and commitment to cultivating a broad and
diverse community of all those contributing to the work of renewal in the
world, regardless of their faith.
To apply, submit the following by email to apply@dovetailimpact.org:
● Resume or CV
● A cover note (under 500 words, please) that answers one of the following questions
(note, we are assessing writing for clarity & conciseness):
○ Why is this role a good next step for your career journey?
○ What are 1-2 essentials for your next role?
○ Why are you interested in exploring if this role at Dovetail is a t for you?
